path: root/specification/references/D96A/messages/desadv_d.txt

                              UN/EDIFACT

                         DRAFT RECOMMENDATION

                        Despatch advice message





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This message is available for formal trial for at least six months
from the date of approval by UN/ECE/TRADE/WP.4.
 
Organisations are invited to trial this message. Comments on the
results from the trial should be forwarded to their Rapporteur's Team
Secretariat as soon as they are available. Based on the results of the
trials, a UNSM may be issued.
 
The segments, composite data elements, data elements and codes for
use in the trial of this message are contained in the Draft directory.
However, this information may differ from that in the Standard
directory (UNTDID), even for material having the same identifying
tags.
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                                            Message Type : DESADV
                                            Version      : D
                                            Release      : 96A
                                            Contr. Agency: UN
                                            Status       : 2
                                            Revision     : 5
                                            Date         : 95-11-23






SOURCE: Submitted by WEEB-MD1



                               CONTENTS

                        Despatch advice message



0.   INTRODUCTION


1.   SCOPE

     1.1   Functional definition

     1.2   Field of application

     1.3   Principles

2.   REFERENCES

3.   TERMS AND DEFINITIONS

4.   MESSAGE DEFINITION

     4.1   Data segment clarification

           4.1.1 Header section
           4.1.2 Detail section
           4.1.3 Summary section

     4.2   Data segment index (alphabetical sequence)

     4.3   Message structure

           4.3.1 Segment table







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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM
General Introduction
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0.     INTRODUCTION

       This specification provides the definition of the Despatch
       advice message (DESADV) to be used in Electronic Data
       Interchange (EDI) between trading partners involved in
       administration, commerce and transport.

1.     SCOPE

       This paper provides the definition of the United Nations
       Standard Despatch Advice message to be used in Electronic Data
       Interchange (EDI) between trading partners.

1.1    Functional Definition

       A message specifying details for goods despatched or ready for
       despatch under agreed conditions.
       
       The United Nations Despatch Advice Message serves both as a
       specification for Delivery Despatch Advice and also as a
       Returns Despatch Advice message. Throughout this document, the
       reference to 'Despatch Advice' may be interpreted as conveying
       the wider meaning of 'Delivery Despatch Advice/Returns Despatch
       Advice'.

1.2    Field of Application

       The UN Standard Despatch Advice Message may be applied for both
       national and international trade. It is based on universal
       commercial practice and is not dependent on the type of
       business or industry.

1.3    Principles

       The message intent is to advise of the detailed contents of a
       consignment.
       
       The message relates to one seller and one buyer or their
       respective agents.
       
       The message relates to a single despatch point and single or
       multiple destination points. It may cover a number of different
       items or packages.
       
       It allows the recipient to:
       
        - know when the material has been despatched or will be ready
       for despatch
       
        - have the precise details of the consignment 
        
        - take initial steps towards Customs clearance in the case of
       international consignments
       
       - enable matching between despatched goods and the following
       invoice.

2.     REFERENCES

       See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General
       Introduction, Section 1.

3.     TERMS AND DEFINITIONS

       See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General
       Introduction, Section 2.

4.     MESSAGE DEFINITION

4.1    Data Segment Clarification

       This section should be read in conjunction with the Branching
       Diagram and the Segment Table which indicate mandatory,
       conditional and repeating requirements.
       
       The following guidelines and principles apply to the whole
       message and are intended to facilitate the understanding and
       implementation of the message:
       
       All specified dates/times should be in the format
       'yymmdd'/'hhmm' unless all parties involved in the transaction
       agree that there is a functional requirement for an alternative
       format. Periods should be specified as whole numbers
       representing the required period as indicated in the format
       qualifier (weeks, months, etc.).
       
       Where a choice of code or text is given only the code element
       should be used.
       
       Conditional data that is not required in the message should be
       omitted.
       
       Care must be taken that the segment qualifier in dependent
       segments does not conflict with the segment qualifier of the
       trigger segment of a group.
       
       Free text information within the message should be avoided as
       this inhibits automatic processing.

4.1.1  Header section

       Information to be provided in the Header section:

0010 | UNH, Message header
       A service segment starting and uniquely identifying a message.
       The message type code for the Despatch advice message is
       DESADV.
       
       Note: Despatch advice messages conforming to this document must
       contain the following data in segment UNH, composite S009:

       Data element  0065 DESADV
                     0052 D
                     0054 96A
                     0051 UN

0020   BGM, Beginning of message
       A segment for unique identification of the Despatch Advice
       document, by means of its name and its number.

0030   DTM, Date/time/period
       Date/time/period related to the whole message. The DTM segment
       must be specified at least once to identify the Despatch Advice
       date.

0040   ALI, Additional information
       A segment indicating that the message is subject to special
       conditions due to origin, customs preference or commercial
       factors.

0050   MEA, Measurements
       A segment specifying the weight and volume of the consignment.

0060   MOA, Monetary amount
       A segment to transmit monetary amounts for the whole despatch
       required by the consignee to prepare customs clearance
       procedures.


0070   Segment group 1:  RFF-DTM
       A group of segments giving references where necessary, their
       dates relating to the whole message, e.g. contract number.

0080      RFF, Reference
          A segment for referencing documents relating to the whole
          despatch advice message, e.g. purchase orders, delivery
          instructions, import/export license.

0090      DTM, Date/time/period
          Date/time/period from the referred document.


0100   Segment group 2:  NAD-LOC-SG3-SG4
       A group of segments identifying names, addresses, locations,
       and required supporting documents relevant to the whole
       Despatch Advice.

0110      NAD, Name and address
          A segment for identifying names, addresses, and their
          functions relevant to the whole Despatch Advice.
          Identification of the parties involved is recommended for
          the Despatch Advice message, and is to be given in the NAD
          segment.
          
          It is recommended that where possible, only the coded form
          of the party ID should be specified, e.g. the buyer and
          seller are known to each other, thus only the coded ID is
          required. The consignee or delivery address may vary and
          would have to be clearly specified, preferably in structured
          format.

0120      LOC, Place/location identification
          A segment indicating more details regarding specific
          places/locations related to the party specified in the NAD
          segment, e.g. internal site/building number.


0130      Segment group 3:  RFF-DTM
          A group of segments giving references relevant only to the
          specified party rather than the whole message.

0140         RFF, Reference
             A segment for referencing documents relating to the party
             specified by the NAD segment.

0150         DTM, Date/time/period
             A segment for specifying Date/time/period of the referred
             document.


0160      Segment group 4:  CTA-COM
          A group of segments to identify the people, functions,
          departments and appropriate numbers to whom communication
          should be directed.

0170         CTA, Contact information
             A segment to identify the person, function or department
             to whom communication should be directed.

0180         COM, Communication contact
             A segment to identify communication types and numbers for
             the person, function or department identified in the CTA.


0190   Segment group 5:  TOD-LOC-FTX
       A group of segments indicating terms of delivery.

0200      TOD, Terms of delivery or transport
          A segment indicating the terms of delivery and transfer for
          the whole despatch advice.

0210      LOC, Place/location identification
          A segment indicating locations relevant to the TOD segment.

0220      FTX, Free text
          Additional free text pertinent to terms of delivery. In
          computer to computer exchanges such text will normally
          require the receiver to process this segment manually.


0230   Segment group 6:  TDT-PCD-SG7
       A group of segments specifying details of the mode and means of
       transport and date/time of departure and destination relevant
       to the whole despatch advice.

0240      TDT, Details of transport
          A segment specifying the carriage, and the mode and means of
          transport of the goods being despatched.

0250      PCD, Percentage details
          A segment specifying the percentage of utilization of the
          capacity of the means of transport.


0260      Segment group 7:  LOC-DTM
          A group of segments giving the location and date/time
          information relative to the transportation.

0270         LOC, Place/location identification
             A segment indicating locations relevant to the transport
             specified in the TDT segment.

0280         DTM, Date/time/period
             A segment giving the date/time/period information of
             departure and/or arrival of the transported goods for the
             specified location.


0290   Segment group 8:  EQD-MEA-SEL-EQA-SG9
       A group of segments providing information relative to the
       equipment used for the transportation of goods relevant to the
       whole despatch advice.

0300      EQD, Equipment details
          A segment to define fixed information regarding equipment
          used in conjunction with the whole despatch advice, and if
          required, to indicate responsibility for supply of the
          equipment.

0310      MEA, Measurements
          A segment specifying physical measurements of equipment
          described in the EQD segment.

0320      SEL, Seal number
          A segment specifying a seal number connected to a specific
          equipment named in the EQD.

0330      EQA, Attached equipment
          A segment identifying equipment either attached to the
          equipment described in the EQD segment above, or equipment
          related to that described in the EQD segment, and which is
          further defined in a subsequent EQD segment.


0340      Segment group 9:  HAN-FTX
          A group of segments providing information on hazardous goods
          and their handling.

0350         HAN, Handling instructions
             A segment providing information on handling and
             notification of hazardous materials in the specified
             equipment.

0360         FTX, Free text
             A segment with free text information in coded or clear
             form to give further clarification, when required, for
             hazardous material.

4.1.2  Detail section

       Information to be provided in the Detail section:


0370   Segment group 10: CPS-FTX-SG11-SG15
       A group of segments providing details of all package levels and
       of the individual despatched items contained in the
       consignment. This segment group provides the capability to give
       the hierarchical packing relationships. The group defines a
       logical top-down order structure.
       The lowest level package information of the hierarchy is
       followed by the detail product information.

0380      CPS, Consignment packing sequence
          A segment identifying the sequence in which packing of the
          consignment occurs, e.g. boxes loaded onto a pallet.

0390      FTX, Free text
          A segment with free text information in coded or clear form
          to give further clarification, when required, as to the
          packing sequence.
          
          In computer to computer exchanges such text will normally
          require the receiver to process this segment manually.


0400      Segment group 11: PAC-MEA-QTY-SG12-SG13
          A group of segments identifying packaging, physical
          dimensions, marks and numbers, quantities, date and time
          information, handling information and information about
          packing at this level.

0410         PAC, Package
             A segment specifying the number and type of the
             packages/physical units and the physical type of
             packaging for the despatched goods.

0420         MEA, Measurements
             A segment specifying physical measurements of the
             packages/physical units described in the PAC segment.

0430         QTY, Quantity
             A segment to specify the quantity per package described
             in the PAC segment.


0440         Segment group 12: HAN-FTX
             A group of segments providing information on hazardous
             goods and handling.

0450            HAN, Handling instructions
                A segment providing information on required handling
                and notification of hazardous materials in the
                specified package.

0460            FTX, Free text
                A segment with free text information in coded or clear
                form to give further clarification, when required, for
                hazardous materials.


0470         Segment group 13: PCI-RFF-DTM-GIR-SG14
             A group of segments specifying markings, labels, and
             packing numbers.

0480            PCI, Package identification
                A segment specifying markings and/or labels used on
                individual physical units (packages) described in the
                PAC segment.

0490            RFF, Reference
                A segment for referencing the package identification
                e.g. master label number.

0500            DTM, Date/time/period
                A segment for specifying date/time/period related to
                the document referenced.

0510            GIR, Related identification numbers
                A segment providing set of package identification
                related numbers, e.g. a package label number and a
                KANBAN card number assigned to the same package.


0520            Segment group 14: GIN-DLM
                A group of segments giving package identification
                numbers and, where relevant, delivery limitation
                information.

0530               GIN, Goods identity number
                   A segment providing the identity numbers of
                   packages being despatched.

0540               DLM, Delivery limitations
                   A segment to identify any limitation on delivery of
                   goods, e.g. hold until final approval by supplier.


0550      Segment group 15: LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM-
                            FTX-MOA-SG16-SG17-SG18-SG19-SG20-SG23
          A group of segments providing details of the individual
          despatched items.

0560         LIN, Line item
             A segment identifying the product being despatched.
             
             All other segments in the detail section following the
             LIN segment refer to that line item.

0570         PIA, Additional product id
             A segment providing additional product identification.

0580         IMD, Item description
             A segment for describing the product being despatched.
             This segment should be used for products that cannot be
             identified by a product code or article number.

0590         MEA, Measurements
             A segment specifying physical measurements of the
             despatched item in original or unpacked form.

0600         QTY, Quantity
             A segment to give quantity information concerning the
             product.

0610         ALI, Additional information
             A segment indicating that the line item is subject to
             special conditions due to origin, customs preference, or
             commercial factors.

0620         GIN, Goods identity number
             A segment providing identity numbers of the goods being
             despatched, e.g. serial numbers for assembled equipment.

0630         GIR, Related identification numbers
             A segment providing sets of related identification
             numbers for a line item, e.g. engine number, chassis
             number and transmission number for a vehicle.

0640         DLM, Delivery limitations
             A segment to identify any limitation on delivery of goods
             e.g. hold until final approval by supplier.

0650         DTM, Date/time/period
             A segment providing date, time information related to the
             line item, e.g. production date.

0660         FTX, Free text
             A segment with free text information in coded or clear
             form to give further clarification, when required, to the
             line item. In computer to computer exchanges such text
             will normally require the receiver to process this
             segment manually.

0670         MOA, Monetary amount
             A segment giving monetary amounts required by the
             consignee to undertake customs clearance procedures.


0680         Segment group 16: RFF-DTM
             A group of segments to give reference numbers and dates.

0690            RFF, Reference
                A segment identifying documents related to the line
                item.

0700            DTM, Date/time/period
                A segment for date/time/period relative to the
                referred document.


0710         Segment group 17: DGS-QTY-FTX
             A group of segments giving information about dangerous
             goods.

0720            DGS, Dangerous goods
                A segment to indicate the class of dangerous goods.

0730            QTY, Quantity
                A segment to specify quantity of the given dangerous
                goods.

0740            FTX, Free text
                A segment to describe dangerous goods.


0750         Segment group 18: LOC-NAD-DTM-QTY
             A group of segments giving location information and where
             relevant, additional addresses, date and time, and
             quantities.

0760            LOC, Place/location identification
                A segment identifying a specific location to which
                products will be delivered.

0770            NAD, Name and address
                A segment for identifying names and addresses and
                their functions relevant to the delivery point.
                
                It is recommended that where possible only the coded
                form of the party ID should be specified, e.g. the
                buyer and seller are known to each other, thus only
                the coded ID is required. The consignee or delivery
                address may vary and would have to be clearly
                specified, preferably in structured format.

0780            DTM, Date/time/period
                A segment providing date/time information relevant for
                delivery to the specific location.

0790            QTY, Quantity
                A segment to specify quantity for the given location.


0800         Segment group 19: SGP-QTY
             A group of segments indicating the split placement of
             packages or unpacked goods into equipment.

0810            SGP, Split goods placement
                A segment to specify the placement of goods in
                relation to one equipment. If goods are unpacked,
                their quantity would be given in the following QTY
                segment.

0820            QTY, Quantity
                A segment to specify the quantity of unpacked goods
                being placed in a specific equipment.


0830         Segment group 20: PCI-DTM-MEA-QTY-SG21-SG22
             A group of segments identifying one specific package or a
             number of packages, their marks and numbers,
             measurements, quantities, date and time information and
             handling instructions.

0840            PCI, Package identification
                A segment specifying marking and labels used on
                individual packages or a range of packages.

0850            DTM, Date/time/period
                A segment giving the date/time details related to the
                goods within the packages e.g. expiration date.

0860            MEA, Measurements
                A segment specifying physical measurements of
                packages.

0870            QTY, Quantity
                A segment to specify quantity per package.


0880            Segment group 21: GIN-DLM
                A group of segments giving package identification
                numbers and, where relevant, delivery limitation
                information.

0890               GIN, Goods identity number
                   A segment providing identification numbers being
                   applied to the packages despatched.

0900               DLM, Delivery limitations
                   A segment to identify any limitation on delivery of
                   goods e.g. hold until final approval by supplier.


0910            Segment group 22: HAN-FTX-GIN
                A group of segment providing information on hazardous
                materials and handling.

0920               HAN, Handling instructions
                   A segment providing information on handling and
                   notification of hazardous materials.

0930               FTX, Free text
                   A segment with free text information in coded or
                   clear form to give further clarification, when
                   required, for hazardous materials.

0940               GIN, Goods identity number
                   A segment providing identification numbers being
                   applied to the packages containing hazardous goods.


0950         Segment group 23: QVR-DTM
             A group of segments identifying quantity variances, the
             reason for the variance, and, when relevant, date and
             time information.

0960            QVR, Quantity variances
                A segment identifying a quantity variance and the
                reason for the variance.

0970            DTM, Date/time/period
                A segment to give date and time information relative
                to the quantity variances, e.g. proposed delivery date
                on the back order.

4.1.3  Summary section

       Information to be provided in the Summary section:

0980   CNT, Control total
       A segment by which control totals may be provided by sender for
       checking by the receiver.

0990   UNT, Message trailer
       A service segment ending a message, giving the total number of
       segments in the message and the control reference number of the
       message.

4.2    Data segment index (Alphabetical sequence by tag)

          ALI Additional information
          BGM Beginning of message
          CNT Control total
          COM Communication contact
          CPS Consignment packing sequence
          CTA Contact information
          DGS Dangerous goods
          DLM Delivery limitations
          DTM Date/time/period
          EQA Attached equipment
          EQD Equipment details
          FTX Free text
          GIN Goods identity number
          GIR Related identification numbers
          HAN Handling instructions
          IMD Item description
          LIN Line item
          LOC Place/location identification
          MEA Measurements
          MOA Monetary amount
          NAD Name and address
          PAC Package
          PCD Percentage details
          PCI Package identification
          PIA Additional product id
          QTY Quantity
          QVR Quantity variances
          RFF Reference
          SEL Seal number
          SGP Split goods placement
          TDT Details of transport
          TOD Terms of delivery or transport
          UNH Message header
          UNT Message trailer

4.3    Message structure

See summary file