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1 UN/EDIFACT
2
3 DRAFT RECOMMENDATION
4
5 Despatch advice message
6
7
8
9
10
11----------------------------------------------------------------------
12This message is available for formal trial for at least six months
13from the date of approval by UN/ECE/TRADE/WP.4.
14
15Organisations are invited to trial this message. Comments on the
16results from the trial should be forwarded to their Rapporteur's Team
17Secretariat as soon as they are available. Based on the results of the
18trials, a UNSM may be issued.
19
20The segments, composite data elements, data elements and codes for
21use in the trial of this message are contained in the Draft directory.
22However, this information may differ from that in the Standard
23directory (UNTDID), even for material having the same identifying
24tags.
25----------------------------------------------------------------------
26
27
28
29
30
31
32
33
34 Message Type : DESADV
35 Version : D
36 Release : 96A
37 Contr. Agency: UN
38 Status : 2
39 Revision : 5
40 Date : 95-11-23
41
42
43
44
45
46
47SOURCE: Submitted by WEEB-MD1
48
49
50
51 CONTENTS
52
53 Despatch advice message
54
55
56
570. INTRODUCTION
58
59
601. SCOPE
61
62 1.1 Functional definition
63
64 1.2 Field of application
65
66 1.3 Principles
67
682. REFERENCES
69
703. TERMS AND DEFINITIONS
71
724. MESSAGE DEFINITION
73
74 4.1 Data segment clarification
75
76 4.1.1 Header section
77 4.1.2 Detail section
78 4.1.3 Summary section
79
80 4.2 Data segment index (alphabetical sequence)
81
82 4.3 Message structure
83
84 4.3.1 Segment table
85
86
87
88
89
90
91
92----------------------------------------------------------------------
93For general information on UN standard message types see UN Trade Data
94Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM
95General Introduction
96----------------------------------------------------------------------
97
98
99
1000. INTRODUCTION
101
102 This specification provides the definition of the Despatch
103 advice message (DESADV) to be used in Electronic Data
104 Interchange (EDI) between trading partners involved in
105 administration, commerce and transport.
106
1071. SCOPE
108
109 This paper provides the definition of the United Nations
110 Standard Despatch Advice message to be used in Electronic Data
111 Interchange (EDI) between trading partners.
112
1131.1 Functional Definition
114
115 A message specifying details for goods despatched or ready for
116 despatch under agreed conditions.
117
118 The United Nations Despatch Advice Message serves both as a
119 specification for Delivery Despatch Advice and also as a
120 Returns Despatch Advice message. Throughout this document, the
121 reference to 'Despatch Advice' may be interpreted as conveying
122 the wider meaning of 'Delivery Despatch Advice/Returns Despatch
123 Advice'.
124
1251.2 Field of Application
126
127 The UN Standard Despatch Advice Message may be applied for both
128 national and international trade. It is based on universal
129 commercial practice and is not dependent on the type of
130 business or industry.
131
1321.3 Principles
133
134 The message intent is to advise of the detailed contents of a
135 consignment.
136
137 The message relates to one seller and one buyer or their
138 respective agents.
139
140 The message relates to a single despatch point and single or
141 multiple destination points. It may cover a number of different
142 items or packages.
143
144 It allows the recipient to:
145
146 - know when the material has been despatched or will be ready
147 for despatch
148
149 - have the precise details of the consignment
150
151 - take initial steps towards Customs clearance in the case of
152 international consignments
153
154 - enable matching between despatched goods and the following
155 invoice.
156
1572. REFERENCES
158
159 See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General
160 Introduction, Section 1.
161
1623. TERMS AND DEFINITIONS
163
164 See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General
165 Introduction, Section 2.
166
1674. MESSAGE DEFINITION
168
1694.1 Data Segment Clarification
170
171 This section should be read in conjunction with the Branching
172 Diagram and the Segment Table which indicate mandatory,
173 conditional and repeating requirements.
174
175 The following guidelines and principles apply to the whole
176 message and are intended to facilitate the understanding and
177 implementation of the message:
178
179 All specified dates/times should be in the format
180 'yymmdd'/'hhmm' unless all parties involved in the transaction
181 agree that there is a functional requirement for an alternative
182 format. Periods should be specified as whole numbers
183 representing the required period as indicated in the format
184 qualifier (weeks, months, etc.).
185
186 Where a choice of code or text is given only the code element
187 should be used.
188
189 Conditional data that is not required in the message should be
190 omitted.
191
192 Care must be taken that the segment qualifier in dependent
193 segments does not conflict with the segment qualifier of the
194 trigger segment of a group.
195
196 Free text information within the message should be avoided as
197 this inhibits automatic processing.
198
1994.1.1 Header section
200
201 Information to be provided in the Header section:
202
2030010 | UNH, Message header
204 A service segment starting and uniquely identifying a message.
205 The message type code for the Despatch advice message is
206 DESADV.
207
208 Note: Despatch advice messages conforming to this document must
209 contain the following data in segment UNH, composite S009:
210
211 Data element 0065 DESADV
212 0052 D
213 0054 96A
214 0051 UN
215
2160020 BGM, Beginning of message
217 A segment for unique identification of the Despatch Advice
218 document, by means of its name and its number.
219
2200030 DTM, Date/time/period
221 Date/time/period related to the whole message. The DTM segment
222 must be specified at least once to identify the Despatch Advice
223 date.
224
2250040 ALI, Additional information
226 A segment indicating that the message is subject to special
227 conditions due to origin, customs preference or commercial
228 factors.
229
2300050 MEA, Measurements
231 A segment specifying the weight and volume of the consignment.
232
2330060 MOA, Monetary amount
234 A segment to transmit monetary amounts for the whole despatch
235 required by the consignee to prepare customs clearance
236 procedures.
237
238
2390070 Segment group 1: RFF-DTM
240 A group of segments giving references where necessary, their
241 dates relating to the whole message, e.g. contract number.
242
2430080 RFF, Reference
244 A segment for referencing documents relating to the whole
245 despatch advice message, e.g. purchase orders, delivery
246 instructions, import/export license.
247
2480090 DTM, Date/time/period
249 Date/time/period from the referred document.
250
251
2520100 Segment group 2: NAD-LOC-SG3-SG4
253 A group of segments identifying names, addresses, locations,
254 and required supporting documents relevant to the whole
255 Despatch Advice.
256
2570110 NAD, Name and address
258 A segment for identifying names, addresses, and their
259 functions relevant to the whole Despatch Advice.
260 Identification of the parties involved is recommended for
261 the Despatch Advice message, and is to be given in the NAD
262 segment.
263
264 It is recommended that where possible, only the coded form
265 of the party ID should be specified, e.g. the buyer and
266 seller are known to each other, thus only the coded ID is
267 required. The consignee or delivery address may vary and
268 would have to be clearly specified, preferably in structured
269 format.
270
2710120 LOC, Place/location identification
272 A segment indicating more details regarding specific
273 places/locations related to the party specified in the NAD
274 segment, e.g. internal site/building number.
275
276
2770130 Segment group 3: RFF-DTM
278 A group of segments giving references relevant only to the
279 specified party rather than the whole message.
280
2810140 RFF, Reference
282 A segment for referencing documents relating to the party
283 specified by the NAD segment.
284
2850150 DTM, Date/time/period
286 A segment for specifying Date/time/period of the referred
287 document.
288
289
2900160 Segment group 4: CTA-COM
291 A group of segments to identify the people, functions,
292 departments and appropriate numbers to whom communication
293 should be directed.
294
2950170 CTA, Contact information
296 A segment to identify the person, function or department
297 to whom communication should be directed.
298
2990180 COM, Communication contact
300 A segment to identify communication types and numbers for
301 the person, function or department identified in the CTA.
302
303
3040190 Segment group 5: TOD-LOC-FTX
305 A group of segments indicating terms of delivery.
306
3070200 TOD, Terms of delivery or transport
308 A segment indicating the terms of delivery and transfer for
309 the whole despatch advice.
310
3110210 LOC, Place/location identification
312 A segment indicating locations relevant to the TOD segment.
313
3140220 FTX, Free text
315 Additional free text pertinent to terms of delivery. In
316 computer to computer exchanges such text will normally
317 require the receiver to process this segment manually.
318
319
3200230 Segment group 6: TDT-PCD-SG7
321 A group of segments specifying details of the mode and means of
322 transport and date/time of departure and destination relevant
323 to the whole despatch advice.
324
3250240 TDT, Details of transport
326 A segment specifying the carriage, and the mode and means of
327 transport of the goods being despatched.
328
3290250 PCD, Percentage details
330 A segment specifying the percentage of utilization of the
331 capacity of the means of transport.
332
333
3340260 Segment group 7: LOC-DTM
335 A group of segments giving the location and date/time
336 information relative to the transportation.
337
3380270 LOC, Place/location identification
339 A segment indicating locations relevant to the transport
340 specified in the TDT segment.
341
3420280 DTM, Date/time/period
343 A segment giving the date/time/period information of
344 departure and/or arrival of the transported goods for the
345 specified location.
346
347
3480290 Segment group 8: EQD-MEA-SEL-EQA-SG9
349 A group of segments providing information relative to the
350 equipment used for the transportation of goods relevant to the
351 whole despatch advice.
352
3530300 EQD, Equipment details
354 A segment to define fixed information regarding equipment
355 used in conjunction with the whole despatch advice, and if
356 required, to indicate responsibility for supply of the
357 equipment.
358
3590310 MEA, Measurements
360 A segment specifying physical measurements of equipment
361 described in the EQD segment.
362
3630320 SEL, Seal number
364 A segment specifying a seal number connected to a specific
365 equipment named in the EQD.
366
3670330 EQA, Attached equipment
368 A segment identifying equipment either attached to the
369 equipment described in the EQD segment above, or equipment
370 related to that described in the EQD segment, and which is
371 further defined in a subsequent EQD segment.
372
373
3740340 Segment group 9: HAN-FTX
375 A group of segments providing information on hazardous goods
376 and their handling.
377
3780350 HAN, Handling instructions
379 A segment providing information on handling and
380 notification of hazardous materials in the specified
381 equipment.
382
3830360 FTX, Free text
384 A segment with free text information in coded or clear
385 form to give further clarification, when required, for
386 hazardous material.
387
3884.1.2 Detail section
389
390 Information to be provided in the Detail section:
391
392
3930370 Segment group 10: CPS-FTX-SG11-SG15
394 A group of segments providing details of all package levels and
395 of the individual despatched items contained in the
396 consignment. This segment group provides the capability to give
397 the hierarchical packing relationships. The group defines a
398 logical top-down order structure.
399 The lowest level package information of the hierarchy is
400 followed by the detail product information.
401
4020380 CPS, Consignment packing sequence
403 A segment identifying the sequence in which packing of the
404 consignment occurs, e.g. boxes loaded onto a pallet.
405
4060390 FTX, Free text
407 A segment with free text information in coded or clear form
408 to give further clarification, when required, as to the
409 packing sequence.
410
411 In computer to computer exchanges such text will normally
412 require the receiver to process this segment manually.
413
414
4150400 Segment group 11: PAC-MEA-QTY-SG12-SG13
416 A group of segments identifying packaging, physical
417 dimensions, marks and numbers, quantities, date and time
418 information, handling information and information about
419 packing at this level.
420
4210410 PAC, Package
422 A segment specifying the number and type of the
423 packages/physical units and the physical type of
424 packaging for the despatched goods.
425
4260420 MEA, Measurements
427 A segment specifying physical measurements of the
428 packages/physical units described in the PAC segment.
429
4300430 QTY, Quantity
431 A segment to specify the quantity per package described
432 in the PAC segment.
433
434
4350440 Segment group 12: HAN-FTX
436 A group of segments providing information on hazardous
437 goods and handling.
438
4390450 HAN, Handling instructions
440 A segment providing information on required handling
441 and notification of hazardous materials in the
442 specified package.
443
4440460 FTX, Free text
445 A segment with free text information in coded or clear
446 form to give further clarification, when required, for
447 hazardous materials.
448
449
4500470 Segment group 13: PCI-RFF-DTM-GIR-SG14
451 A group of segments specifying markings, labels, and
452 packing numbers.
453
4540480 PCI, Package identification
455 A segment specifying markings and/or labels used on
456 individual physical units (packages) described in the
457 PAC segment.
458
4590490 RFF, Reference
460 A segment for referencing the package identification
461 e.g. master label number.
462
4630500 DTM, Date/time/period
464 A segment for specifying date/time/period related to
465 the document referenced.
466
4670510 GIR, Related identification numbers
468 A segment providing set of package identification
469 related numbers, e.g. a package label number and a
470 KANBAN card number assigned to the same package.
471
472
4730520 Segment group 14: GIN-DLM
474 A group of segments giving package identification
475 numbers and, where relevant, delivery limitation
476 information.
477
4780530 GIN, Goods identity number
479 A segment providing the identity numbers of
480 packages being despatched.
481
4820540 DLM, Delivery limitations
483 A segment to identify any limitation on delivery of
484 goods, e.g. hold until final approval by supplier.
485
486
4870550 Segment group 15: LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM-
488 FTX-MOA-SG16-SG17-SG18-SG19-SG20-SG23
489 A group of segments providing details of the individual
490 despatched items.
491
4920560 LIN, Line item
493 A segment identifying the product being despatched.
494
495 All other segments in the detail section following the
496 LIN segment refer to that line item.
497
4980570 PIA, Additional product id
499 A segment providing additional product identification.
500
5010580 IMD, Item description
502 A segment for describing the product being despatched.
503 This segment should be used for products that cannot be
504 identified by a product code or article number.
505
5060590 MEA, Measurements
507 A segment specifying physical measurements of the
508 despatched item in original or unpacked form.
509
5100600 QTY, Quantity
511 A segment to give quantity information concerning the
512 product.
513
5140610 ALI, Additional information
515 A segment indicating that the line item is subject to
516 special conditions due to origin, customs preference, or
517 commercial factors.
518
5190620 GIN, Goods identity number
520 A segment providing identity numbers of the goods being
521 despatched, e.g. serial numbers for assembled equipment.
522
5230630 GIR, Related identification numbers
524 A segment providing sets of related identification
525 numbers for a line item, e.g. engine number, chassis
526 number and transmission number for a vehicle.
527
5280640 DLM, Delivery limitations
529 A segment to identify any limitation on delivery of goods
530 e.g. hold until final approval by supplier.
531
5320650 DTM, Date/time/period
533 A segment providing date, time information related to the
534 line item, e.g. production date.
535
5360660 FTX, Free text
537 A segment with free text information in coded or clear
538 form to give further clarification, when required, to the
539 line item. In computer to computer exchanges such text
540 will normally require the receiver to process this
541 segment manually.
542
5430670 MOA, Monetary amount
544 A segment giving monetary amounts required by the
545 consignee to undertake customs clearance procedures.
546
547
5480680 Segment group 16: RFF-DTM
549 A group of segments to give reference numbers and dates.
550
5510690 RFF, Reference
552 A segment identifying documents related to the line
553 item.
554
5550700 DTM, Date/time/period
556 A segment for date/time/period relative to the
557 referred document.
558
559
5600710 Segment group 17: DGS-QTY-FTX
561 A group of segments giving information about dangerous
562 goods.
563
5640720 DGS, Dangerous goods
565 A segment to indicate the class of dangerous goods.
566
5670730 QTY, Quantity
568 A segment to specify quantity of the given dangerous
569 goods.
570
5710740 FTX, Free text
572 A segment to describe dangerous goods.
573
574
5750750 Segment group 18: LOC-NAD-DTM-QTY
576 A group of segments giving location information and where
577 relevant, additional addresses, date and time, and
578 quantities.
579
5800760 LOC, Place/location identification
581 A segment identifying a specific location to which
582 products will be delivered.
583
5840770 NAD, Name and address
585 A segment for identifying names and addresses and
586 their functions relevant to the delivery point.
587
588 It is recommended that where possible only the coded
589 form of the party ID should be specified, e.g. the
590 buyer and seller are known to each other, thus only
591 the coded ID is required. The consignee or delivery
592 address may vary and would have to be clearly
593 specified, preferably in structured format.
594
5950780 DTM, Date/time/period
596 A segment providing date/time information relevant for
597 delivery to the specific location.
598
5990790 QTY, Quantity
600 A segment to specify quantity for the given location.
601
602
6030800 Segment group 19: SGP-QTY
604 A group of segments indicating the split placement of
605 packages or unpacked goods into equipment.
606
6070810 SGP, Split goods placement
608 A segment to specify the placement of goods in
609 relation to one equipment. If goods are unpacked,
610 their quantity would be given in the following QTY
611 segment.
612
6130820 QTY, Quantity
614 A segment to specify the quantity of unpacked goods
615 being placed in a specific equipment.
616
617
6180830 Segment group 20: PCI-DTM-MEA-QTY-SG21-SG22
619 A group of segments identifying one specific package or a
620 number of packages, their marks and numbers,
621 measurements, quantities, date and time information and
622 handling instructions.
623
6240840 PCI, Package identification
625 A segment specifying marking and labels used on
626 individual packages or a range of packages.
627
6280850 DTM, Date/time/period
629 A segment giving the date/time details related to the
630 goods within the packages e.g. expiration date.
631
6320860 MEA, Measurements
633 A segment specifying physical measurements of
634 packages.
635
6360870 QTY, Quantity
637 A segment to specify quantity per package.
638
639
6400880 Segment group 21: GIN-DLM
641 A group of segments giving package identification
642 numbers and, where relevant, delivery limitation
643 information.
644
6450890 GIN, Goods identity number
646 A segment providing identification numbers being
647 applied to the packages despatched.
648
6490900 DLM, Delivery limitations
650 A segment to identify any limitation on delivery of
651 goods e.g. hold until final approval by supplier.
652
653
6540910 Segment group 22: HAN-FTX-GIN
655 A group of segment providing information on hazardous
656 materials and handling.
657
6580920 HAN, Handling instructions
659 A segment providing information on handling and
660 notification of hazardous materials.
661
6620930 FTX, Free text
663 A segment with free text information in coded or
664 clear form to give further clarification, when
665 required, for hazardous materials.
666
6670940 GIN, Goods identity number
668 A segment providing identification numbers being
669 applied to the packages containing hazardous goods.
670
671
6720950 Segment group 23: QVR-DTM
673 A group of segments identifying quantity variances, the
674 reason for the variance, and, when relevant, date and
675 time information.
676
6770960 QVR, Quantity variances
678 A segment identifying a quantity variance and the
679 reason for the variance.
680
6810970 DTM, Date/time/period
682 A segment to give date and time information relative
683 to the quantity variances, e.g. proposed delivery date
684 on the back order.
685
6864.1.3 Summary section
687
688 Information to be provided in the Summary section:
689
6900980 CNT, Control total
691 A segment by which control totals may be provided by sender for
692 checking by the receiver.
693
6940990 UNT, Message trailer
695 A service segment ending a message, giving the total number of
696 segments in the message and the control reference number of the
697 message.
698
6994.2 Data segment index (Alphabetical sequence by tag)
700
701 ALI Additional information
702 BGM Beginning of message
703 CNT Control total
704 COM Communication contact
705 CPS Consignment packing sequence
706 CTA Contact information
707 DGS Dangerous goods
708 DLM Delivery limitations
709 DTM Date/time/period
710 EQA Attached equipment
711 EQD Equipment details
712 FTX Free text
713 GIN Goods identity number
714 GIR Related identification numbers
715 HAN Handling instructions
716 IMD Item description
717 LIN Line item
718 LOC Place/location identification
719 MEA Measurements
720 MOA Monetary amount
721 NAD Name and address
722 PAC Package
723 PCD Percentage details
724 PCI Package identification
725 PIA Additional product id
726 QTY Quantity
727 QVR Quantity variances
728 RFF Reference
729 SEL Seal number
730 SGP Split goods placement
731 TDT Details of transport
732 TOD Terms of delivery or transport
733 UNH Message header
734 UNT Message trailer
735
7364.3 Message structure
737
738See summary file
739
generated by cgit v1.2.3 (git 2.25.1) at 2024-05-26 12:49:36 +0000