5 Despatch advice message
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12 This message is available for formal trial for at least six months
13 from the date of approval by UN/ECE/TRADE/WP.4.
15 Organisations are invited to trial this message. Comments on the
16 results from the trial should be forwarded to their Rapporteur's Team
17 Secretariat as soon as they are available. Based on the results of the
18 trials, a UNSM may be issued.
20 The segments, composite data elements, data elements and codes for
21 use in the trial of this message are contained in the Draft directory.
22 However, this information may differ from that in the Standard
23 directory (UNTDID), even for material having the same identifying
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47 SOURCE: Submitted by WEEB-MD1
53 Despatch advice message
62 1.1 Functional definition
64 1.2 Field of application
70 3. TERMS AND DEFINITIONS
74 4.1 Data segment clarification
80 4.2 Data segment index (alphabetical sequence)
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93 For general information on UN standard message types see UN Trade Data
94 Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM
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102 This specification provides the definition of the Despatch
103 advice message (DESADV) to be used in Electronic Data
104 Interchange (EDI) between trading partners involved in
105 administration, commerce and transport.
109 This paper provides the definition of the United Nations
110 Standard Despatch Advice message to be used in Electronic Data
111 Interchange (EDI) between trading partners.
113 1.1 Functional Definition
115 A message specifying details for goods despatched or ready for
116 despatch under agreed conditions.
118 The United Nations Despatch Advice Message serves both as a
119 specification for Delivery Despatch Advice and also as a
120 Returns Despatch Advice message. Throughout this document, the
121 reference to 'Despatch Advice' may be interpreted as conveying
122 the wider meaning of 'Delivery Despatch Advice/Returns Despatch
125 1.2 Field of Application
127 The UN Standard Despatch Advice Message may be applied for both
128 national and international trade. It is based on universal
129 commercial practice and is not dependent on the type of
130 business or industry.
134 The message intent is to advise of the detailed contents of a
137 The message relates to one seller and one buyer or their
140 The message relates to a single despatch point and single or
141 multiple destination points. It may cover a number of different
144 It allows the recipient to:
146 - know when the material has been despatched or will be ready
149 - have the precise details of the consignment
151 - take initial steps towards Customs clearance in the case of
152 international consignments
154 - enable matching between despatched goods and the following
159 See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General
160 Introduction, Section 1.
162 3. TERMS AND DEFINITIONS
164 See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General
165 Introduction, Section 2.
167 4. MESSAGE DEFINITION
169 4.1 Data Segment Clarification
171 This section should be read in conjunction with the Branching
172 Diagram and the Segment Table which indicate mandatory,
173 conditional and repeating requirements.
175 The following guidelines and principles apply to the whole
176 message and are intended to facilitate the understanding and
177 implementation of the message:
179 All specified dates/times should be in the format
180 'yymmdd'/'hhmm' unless all parties involved in the transaction
181 agree that there is a functional requirement for an alternative
182 format. Periods should be specified as whole numbers
183 representing the required period as indicated in the format
184 qualifier (weeks, months, etc.).
186 Where a choice of code or text is given only the code element
189 Conditional data that is not required in the message should be
192 Care must be taken that the segment qualifier in dependent
193 segments does not conflict with the segment qualifier of the
194 trigger segment of a group.
196 Free text information within the message should be avoided as
197 this inhibits automatic processing.
201 Information to be provided in the Header section:
203 0010 | UNH, Message header
204 A service segment starting and uniquely identifying a message.
205 The message type code for the Despatch advice message is
208 Note: Despatch advice messages conforming to this document must
209 contain the following data in segment UNH, composite S009:
211 Data element 0065 DESADV
216 0020 BGM, Beginning of message
217 A segment for unique identification of the Despatch Advice
218 document, by means of its name and its number.
220 0030 DTM, Date/time/period
221 Date/time/period related to the whole message. The DTM segment
222 must be specified at least once to identify the Despatch Advice
225 0040 ALI, Additional information
226 A segment indicating that the message is subject to special
227 conditions due to origin, customs preference or commercial
230 0050 MEA, Measurements
231 A segment specifying the weight and volume of the consignment.
233 0060 MOA, Monetary amount
234 A segment to transmit monetary amounts for the whole despatch
235 required by the consignee to prepare customs clearance
239 0070 Segment group 1: RFF-DTM
240 A group of segments giving references where necessary, their
241 dates relating to the whole message, e.g. contract number.
244 A segment for referencing documents relating to the whole
245 despatch advice message, e.g. purchase orders, delivery
246 instructions, import/export license.
248 0090 DTM, Date/time/period
249 Date/time/period from the referred document.
252 0100 Segment group 2: NAD-LOC-SG3-SG4
253 A group of segments identifying names, addresses, locations,
254 and required supporting documents relevant to the whole
257 0110 NAD, Name and address
258 A segment for identifying names, addresses, and their
259 functions relevant to the whole Despatch Advice.
260 Identification of the parties involved is recommended for
261 the Despatch Advice message, and is to be given in the NAD
264 It is recommended that where possible, only the coded form
265 of the party ID should be specified, e.g. the buyer and
266 seller are known to each other, thus only the coded ID is
267 required. The consignee or delivery address may vary and
268 would have to be clearly specified, preferably in structured
271 0120 LOC, Place/location identification
272 A segment indicating more details regarding specific
273 places/locations related to the party specified in the NAD
274 segment, e.g. internal site/building number.
277 0130 Segment group 3: RFF-DTM
278 A group of segments giving references relevant only to the
279 specified party rather than the whole message.
282 A segment for referencing documents relating to the party
283 specified by the NAD segment.
285 0150 DTM, Date/time/period
286 A segment for specifying Date/time/period of the referred
290 0160 Segment group 4: CTA-COM
291 A group of segments to identify the people, functions,
292 departments and appropriate numbers to whom communication
295 0170 CTA, Contact information
296 A segment to identify the person, function or department
297 to whom communication should be directed.
299 0180 COM, Communication contact
300 A segment to identify communication types and numbers for
301 the person, function or department identified in the CTA.
304 0190 Segment group 5: TOD-LOC-FTX
305 A group of segments indicating terms of delivery.
307 0200 TOD, Terms of delivery or transport
308 A segment indicating the terms of delivery and transfer for
309 the whole despatch advice.
311 0210 LOC, Place/location identification
312 A segment indicating locations relevant to the TOD segment.
315 Additional free text pertinent to terms of delivery. In
316 computer to computer exchanges such text will normally
317 require the receiver to process this segment manually.
320 0230 Segment group 6: TDT-PCD-SG7
321 A group of segments specifying details of the mode and means of
322 transport and date/time of departure and destination relevant
323 to the whole despatch advice.
325 0240 TDT, Details of transport
326 A segment specifying the carriage, and the mode and means of
327 transport of the goods being despatched.
329 0250 PCD, Percentage details
330 A segment specifying the percentage of utilization of the
331 capacity of the means of transport.
334 0260 Segment group 7: LOC-DTM
335 A group of segments giving the location and date/time
336 information relative to the transportation.
338 0270 LOC, Place/location identification
339 A segment indicating locations relevant to the transport
340 specified in the TDT segment.
342 0280 DTM, Date/time/period
343 A segment giving the date/time/period information of
344 departure and/or arrival of the transported goods for the
348 0290 Segment group 8: EQD-MEA-SEL-EQA-SG9
349 A group of segments providing information relative to the
350 equipment used for the transportation of goods relevant to the
351 whole despatch advice.
353 0300 EQD, Equipment details
354 A segment to define fixed information regarding equipment
355 used in conjunction with the whole despatch advice, and if
356 required, to indicate responsibility for supply of the
359 0310 MEA, Measurements
360 A segment specifying physical measurements of equipment
361 described in the EQD segment.
363 0320 SEL, Seal number
364 A segment specifying a seal number connected to a specific
365 equipment named in the EQD.
367 0330 EQA, Attached equipment
368 A segment identifying equipment either attached to the
369 equipment described in the EQD segment above, or equipment
370 related to that described in the EQD segment, and which is
371 further defined in a subsequent EQD segment.
374 0340 Segment group 9: HAN-FTX
375 A group of segments providing information on hazardous goods
378 0350 HAN, Handling instructions
379 A segment providing information on handling and
380 notification of hazardous materials in the specified
384 A segment with free text information in coded or clear
385 form to give further clarification, when required, for
390 Information to be provided in the Detail section:
393 0370 Segment group 10: CPS-FTX-SG11-SG15
394 A group of segments providing details of all package levels and
395 of the individual despatched items contained in the
396 consignment. This segment group provides the capability to give
397 the hierarchical packing relationships. The group defines a
398 logical top-down order structure.
399 The lowest level package information of the hierarchy is
400 followed by the detail product information.
402 0380 CPS, Consignment packing sequence
403 A segment identifying the sequence in which packing of the
404 consignment occurs, e.g. boxes loaded onto a pallet.
407 A segment with free text information in coded or clear form
408 to give further clarification, when required, as to the
411 In computer to computer exchanges such text will normally
412 require the receiver to process this segment manually.
415 0400 Segment group 11: PAC-MEA-QTY-SG12-SG13
416 A group of segments identifying packaging, physical
417 dimensions, marks and numbers, quantities, date and time
418 information, handling information and information about
419 packing at this level.
422 A segment specifying the number and type of the
423 packages/physical units and the physical type of
424 packaging for the despatched goods.
426 0420 MEA, Measurements
427 A segment specifying physical measurements of the
428 packages/physical units described in the PAC segment.
431 A segment to specify the quantity per package described
435 0440 Segment group 12: HAN-FTX
436 A group of segments providing information on hazardous
439 0450 HAN, Handling instructions
440 A segment providing information on required handling
441 and notification of hazardous materials in the
445 A segment with free text information in coded or clear
446 form to give further clarification, when required, for
450 0470 Segment group 13: PCI-RFF-DTM-GIR-SG14
451 A group of segments specifying markings, labels, and
454 0480 PCI, Package identification
455 A segment specifying markings and/or labels used on
456 individual physical units (packages) described in the
460 A segment for referencing the package identification
461 e.g. master label number.
463 0500 DTM, Date/time/period
464 A segment for specifying date/time/period related to
465 the document referenced.
467 0510 GIR, Related identification numbers
468 A segment providing set of package identification
469 related numbers, e.g. a package label number and a
470 KANBAN card number assigned to the same package.
473 0520 Segment group 14: GIN-DLM
474 A group of segments giving package identification
475 numbers and, where relevant, delivery limitation
478 0530 GIN, Goods identity number
479 A segment providing the identity numbers of
480 packages being despatched.
482 0540 DLM, Delivery limitations
483 A segment to identify any limitation on delivery of
484 goods, e.g. hold until final approval by supplier.
487 0550 Segment group 15: LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM-
488 FTX-MOA-SG16-SG17-SG18-SG19-SG20-SG23
489 A group of segments providing details of the individual
493 A segment identifying the product being despatched.
495 All other segments in the detail section following the
496 LIN segment refer to that line item.
498 0570 PIA, Additional product id
499 A segment providing additional product identification.
501 0580 IMD, Item description
502 A segment for describing the product being despatched.
503 This segment should be used for products that cannot be
504 identified by a product code or article number.
506 0590 MEA, Measurements
507 A segment specifying physical measurements of the
508 despatched item in original or unpacked form.
511 A segment to give quantity information concerning the
514 0610 ALI, Additional information
515 A segment indicating that the line item is subject to
516 special conditions due to origin, customs preference, or
519 0620 GIN, Goods identity number
520 A segment providing identity numbers of the goods being
521 despatched, e.g. serial numbers for assembled equipment.
523 0630 GIR, Related identification numbers
524 A segment providing sets of related identification
525 numbers for a line item, e.g. engine number, chassis
526 number and transmission number for a vehicle.
528 0640 DLM, Delivery limitations
529 A segment to identify any limitation on delivery of goods
530 e.g. hold until final approval by supplier.
532 0650 DTM, Date/time/period
533 A segment providing date, time information related to the
534 line item, e.g. production date.
537 A segment with free text information in coded or clear
538 form to give further clarification, when required, to the
539 line item. In computer to computer exchanges such text
540 will normally require the receiver to process this
543 0670 MOA, Monetary amount
544 A segment giving monetary amounts required by the
545 consignee to undertake customs clearance procedures.
548 0680 Segment group 16: RFF-DTM
549 A group of segments to give reference numbers and dates.
552 A segment identifying documents related to the line
555 0700 DTM, Date/time/period
556 A segment for date/time/period relative to the
560 0710 Segment group 17: DGS-QTY-FTX
561 A group of segments giving information about dangerous
564 0720 DGS, Dangerous goods
565 A segment to indicate the class of dangerous goods.
568 A segment to specify quantity of the given dangerous
572 A segment to describe dangerous goods.
575 0750 Segment group 18: LOC-NAD-DTM-QTY
576 A group of segments giving location information and where
577 relevant, additional addresses, date and time, and
580 0760 LOC, Place/location identification
581 A segment identifying a specific location to which
582 products will be delivered.
584 0770 NAD, Name and address
585 A segment for identifying names and addresses and
586 their functions relevant to the delivery point.
588 It is recommended that where possible only the coded
589 form of the party ID should be specified, e.g. the
590 buyer and seller are known to each other, thus only
591 the coded ID is required. The consignee or delivery
592 address may vary and would have to be clearly
593 specified, preferably in structured format.
595 0780 DTM, Date/time/period
596 A segment providing date/time information relevant for
597 delivery to the specific location.
600 A segment to specify quantity for the given location.
603 0800 Segment group 19: SGP-QTY
604 A group of segments indicating the split placement of
605 packages or unpacked goods into equipment.
607 0810 SGP, Split goods placement
608 A segment to specify the placement of goods in
609 relation to one equipment. If goods are unpacked,
610 their quantity would be given in the following QTY
614 A segment to specify the quantity of unpacked goods
615 being placed in a specific equipment.
618 0830 Segment group 20: PCI-DTM-MEA-QTY-SG21-SG22
619 A group of segments identifying one specific package or a
620 number of packages, their marks and numbers,
621 measurements, quantities, date and time information and
622 handling instructions.
624 0840 PCI, Package identification
625 A segment specifying marking and labels used on
626 individual packages or a range of packages.
628 0850 DTM, Date/time/period
629 A segment giving the date/time details related to the
630 goods within the packages e.g. expiration date.
632 0860 MEA, Measurements
633 A segment specifying physical measurements of
637 A segment to specify quantity per package.
640 0880 Segment group 21: GIN-DLM
641 A group of segments giving package identification
642 numbers and, where relevant, delivery limitation
645 0890 GIN, Goods identity number
646 A segment providing identification numbers being
647 applied to the packages despatched.
649 0900 DLM, Delivery limitations
650 A segment to identify any limitation on delivery of
651 goods e.g. hold until final approval by supplier.
654 0910 Segment group 22: HAN-FTX-GIN
655 A group of segment providing information on hazardous
656 materials and handling.
658 0920 HAN, Handling instructions
659 A segment providing information on handling and
660 notification of hazardous materials.
663 A segment with free text information in coded or
664 clear form to give further clarification, when
665 required, for hazardous materials.
667 0940 GIN, Goods identity number
668 A segment providing identification numbers being
669 applied to the packages containing hazardous goods.
672 0950 Segment group 23: QVR-DTM
673 A group of segments identifying quantity variances, the
674 reason for the variance, and, when relevant, date and
677 0960 QVR, Quantity variances
678 A segment identifying a quantity variance and the
679 reason for the variance.
681 0970 DTM, Date/time/period
682 A segment to give date and time information relative
683 to the quantity variances, e.g. proposed delivery date
686 4.1.3 Summary section
688 Information to be provided in the Summary section:
690 0980 CNT, Control total
691 A segment by which control totals may be provided by sender for
692 checking by the receiver.
694 0990 UNT, Message trailer
695 A service segment ending a message, giving the total number of
696 segments in the message and the control reference number of the
699 4.2 Data segment index (Alphabetical sequence by tag)
701 ALI Additional information
702 BGM Beginning of message
704 COM Communication contact
705 CPS Consignment packing sequence
706 CTA Contact information
708 DLM Delivery limitations
710 EQA Attached equipment
711 EQD Equipment details
713 GIN Goods identity number
714 GIR Related identification numbers
715 HAN Handling instructions
718 LOC Place/location identification
723 PCD Percentage details
724 PCI Package identification
725 PIA Additional product id
727 QVR Quantity variances
730 SGP Split goods placement
731 TDT Details of transport
732 TOD Terms of delivery or transport
736 4.3 Message structure